Click on a
blue hyperlink of interest.
PRSAV-T Inc. conducts counts for systems other than the Single Transferable Vote system of proportional representation if required, as such counts can demonstrate the advantages of PR over other systems, and also as PR is not applicable for elections for a single position. For larger-scale elections, consider the Australian Electoral Commission’s fee-for-service work.
PRSAV-T Inc. can, as its clients require, provide one of the following five types of service to assist with the scrutiny:
TYPE 1 - Counting by PRSAV-T Inc. at your premises: One or more of PRSAV-T Inc’s Accredited PR Vote-counting Officers can visit your premises and conduct the count for, or assist, your Returning Officer manually on paper, or that PRSAV-T Inc. Officer or Officers can use our counting program, either with your computer or computers, or if you have no computers, with a laptop computer brought by us. Visits by PRSAV-T Inc. Officers can be within or outside normal working hours, by arrangement.
TYPE 2 - You enter voting data on a prescribed spreadsheet that PRSAV-T Inc. then counts: The cost of a visit is very much reduced if you sort the ballot-papers into stacks according to the first preference votes shown and then key - stack by stack, taking the stacks characterized by the first preference candidate distinctive to each one in the same order as the candidates' names appear on the ballot-paper - the preferences shown on the ballot-papers into a prescribed Excel spreadsheet that PRSAV-T Inc. supplies you in accordance with written instructions it provides, so its program can utilize that spreadsheet to conduct the count.
That spreadsheet has inbuilt
warnings to alert the user to informal ballots, or
formal ballots with duplication or omission of later
preference markings. It also sums the first
preference votes for each candidate for you to check
against your own count of them after you have sorted
and stacked ballots as above.
TYPE 3 - Contact by internet, or digital media posted to PRSAV-T Inc: As for Type 2, except that PRSAV-T Inc. does not visit you, but instead receives the completed prescribed Excel spreadsheet by email, USB drive or CD-ROM posted to it at the above address, or placed on a nominated web page, after which PRSAV-T Inc. would then email or otherwise send you a results sheet as an Excel spreadsheet or, if required, as a colour hypertext or PDF file for display on your website, or a Certificate of Computation of Election Results, as with Type 2.
This approach is by far the
cheapest option as it can use a minimum of 30
minutes of our time, and hence attract only our
minimum charge, except where irregularities, or
extra, unusual or non-standard arrangements, or a
large scale poll, occur, and require more time. This
Type 3 Service also serves as a re-assurance and
confirmation for Returning Officers that prefer, or
are required, to conduct a manual count.
TYPE 4 - Submitting paper records to PRSAV-T Inc: You can deliver the ballot-papers, or a certified copy of the information on them, to PRSAV-T Inc. at the above address. It can count them and post or email a result back.
TYPE 5 - Appointment of a PRSAV-T Inc. Officer as your Returning Officer: Alternatively, PRSAV-T Inc. can provide one of its Accredited PR Vote-counting Officers to be appointed by the client as the Returning Officer for the election, and that can extend to PRSAV-T Inc. conducting the entire election, including the printing of ballot-papers, and the posting and receiving back of electoral material by post in the case of a postal ballot.
Please note that PRSAV-T
Inc. requires notice of at least three weeks before
the date on which it is first required to post
material, and requires a minimum interval of three
weeks between the date on which nominations are to
be sought and the close of nominations if it is
asked to call for nominations, and a minimum
interval of three weeks between the date prescribed
for its posting ballot-papers and the close of the
file in hypertext (.htm) format, or in PDF
format, with hypertext links:
As well as providing the client with a dated
report by an Accredited PR Vote-counting Officer on
PRSAV-T Inc. letterhead, we can produce a hypertext or a PDF results file, each
with hypertext links, that we can post or e-mail to
you or place at a web page we nominate, from which
you can download it. You can place that file on your
website and thus avoid some or all of the surcharges on our base hourly
charge as stated below.
Data Entry: The only significant time-consuming task is the entry of the preference markings on each ballot-paper either into a prescribed format of Excel spreadsheet, or directly into the computer while our program is running, where it is saved. Our Officers’ rate of data entry is about 1,000 digits per hour, but skilled data entry professionals should easily exceed that.
in the use of the Proportional
PRSAV-T Inc. will provide an Accredited PR
Vote-counting Officer to visit you, or for you to
visit, to answer questions on, and explain how to
apply, in a manual count, using the Quota-preferential (PR-STV) Counting
Sheet it sells, the Rules of the PRSA for Conducting
Elections by the Single Transferable Vote method
of proportional representation as set
out in its Proportional
That will include, if requested, having the client conduct, under that Officer's supervision, a practice count for the election described in Example 1 in the Proportional Representation Manual, using the 65 ballot-papers relevant to that count that we will bring, and that will demonstrate most of the situations and possibilities that a Returning Officer is likely to encounter in most moderate-sized election counts. Alternatively, or additionally, PRSAV-T Inc. can work with you while you apply the Proportional Representation Manual in an actual count you need to conduct. Instruction service charges are the same as our vote-counting charges below.
Hourly Charge: PRSAV-T Inc's charges do not
include Goods and Services Tax, as it has not had to
register for GST, because its annual turnover is
below the threshold for that. PRSAV-T Inc. will
send you an Invoice for its services stating that. PRSAV-T
Inc. has a base hourly
charge of $120.00 per Officer for the
time each of its Officers is working on your task,
and for any travelling involved, which is at half
that hourly rate. Usually one Officer is enough.
There is also a charge for the re-imbursement of reasonable transport costs, which might be either for public transport (as low as $4.30 per day for a Senior) or for a private vehicle at recommended RACV rates, depending on the persons and locations involved, but firm advance email quotations of that can be given. We recommend obtaining such written quotations before using our services. The hourly charge is the base hourly charge for service above, and half that for travelling except where those charges are added to if one or more of the four Surcharge hourly additions A-D below apply. The minimum total charge for service is $60.00, which is 50% of the base hourly charge.
PRSAV-T Inc. advice on election rules, and its service for filling of casual vacancies for an election that it has conducted using a computer count where such vacancies can be filled by it electronically, are each free of charge.
If the information on
the ballot-papers is supplied to PRSAV-T Inc. in
other than the particular Excel
spreadsheet format we prescribe, our
charge for data entry
in the format we prescribe is the base hourly charge
above multiplied by the hours taken. The time taken
depends on the number of candidates and the total
number of ballot-papers - both formal and informal -
we examine, as we key in the preference indications
shown on those ballot papers into the prescribed
Excel spreadsheet that we use to compute the result.
Where there are fewer than 10 candidates, the
preferences we key in are just single digits, so we
can enter at least 1,000 such preferences per hour.
Data entry takes slightly longer when double digit
numbers are being entered. That spreadsheet has
inbuilt automatic detection of ballots as being
informal, so that they can be flagged, and thus
excluded from the count.
Any postage or telephone costs in returning the ballot-papers and results, will be charged, as will extra time caused by irregularities or inconsistencies that are not the fault of PRSAV-T Inc. (at the base hourly charge plus any of the applicable Surcharges A-D below). The printout of the election result is free, but a printout of more than four pages of the table of preference markings for each vote costs 30 cents per page plus postage.
Once data entry is completed, or the prescribed Excel spreadsheets loaded and joined to form a single spreadsheet if necessary, the program is run, and a result is obtained, almost immediately. In addition, if requested, the data entered can be left with the client as an Excel spreadsheet or PDF file emailed to the client. A paper copy of that detailed data can be provided, but with a large election that can extend to a large number of pages.
Any IBM-compatible computer, running Windows 98 or later, is satisfactory, but a Mac is not. A single USB drive suffices. If a printer is unavailable, the report is usually simple enough to be transcribed from the monitor display or as a screenshot, but PRSAV-T Inc. can print a report and post or email it to the client. PRSAV-T Inc. can usually bring a laptop (to be used by its Officers only), but many clients prefer to have us use their personal computers.
Filling any casual vacancies after a PR election: Click on the hyperlink at left for more details. The PRSA recommends that the important principle of direct election by the voters of all the representatives, as also specified in Sections 7 and 24 of the Australian Constitution, be maintained in the filling of casual vacancies by a prescribed re-examination of the ballots cast at the election at which the vacating representatives were elected.
Elections counted: One of the largest-scale elections PRSAV-T Inc. has assisted with was the 1994 triennial postal ballot for the Council of the Australian Conservation Foundation Inc. It involved some 2,700 ballot-papers. In the ACF Returning Officer's written report of the poll result posted to all ACF members, she kindly acknowledged PRSAV-T Inc's assistance with the count. PRSAV-T Inc. also assisted with each of the ACF's triennial postal ballots from 2003 to 2012. Click here for a list of the organizations for which PRSAV-T Inc. has assisted with counting, or has conducted the entire election.
Surcharges A-D: The base hourly charge per person assisting increases by 25 percent of the base charge for each case, A to D below. It doubles in the event - which good planning would normally make unlikely - that all four surcharges A-D apply.
For single-vacancy polls only, the expression, “majority-preferential method (alternative vote)” is to be substituted for the expression below, “Single Transferable Vote method of proportional representation”. An acceptable alternative term for that latter expression there, and below, is 'quota-preferential method of proportional representation'.
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